Recruitment information is scattered
Applications often arrive through forms, calls, messages, and referral partners. Teams then copy the same details into spreadsheets, making ownership unclear and slowing the first response to suitable volunteers.
For CROs and research sites
Recruit the right volunteers, run screening smoothly, and earn sponsor confidence.
Clinical Study Passport brings volunteer recruitment, application review, screening schedules, waitlists, and CRO capabilities into one controlled workspace. Your team spends less time chasing updates and more time keeping studies on track.
What the platform is
One clear place for your clinical research journey.
Clinical Study Passport brings volunteer recruitment, application review, screening schedules, waitlists, and CRO capabilities into one controlled workspace. Your team spends less time chasing updates and more time keeping studies on track.
Information is shown according to your role
Problems today
What makes the work harder now
Screening coordination consumes the team
Staff spend hours confirming appointments, handling cancellations, filling empty slots, and calling waitlisted volunteers. Important follow-ups can be missed when the latest status lives in different places.
Sponsors cannot easily assess your strengths
Therapeutic experience, country coverage, recruitment capacity, and past delivery are often buried in presentations and email attachments. A capable CRO can be missed simply because its evidence is difficult to compare.
Growth creates more administration
Winning more studies can mean more trackers, inboxes, and manual reports. Without a repeatable process, additional work increases pressure on study teams instead of improving operating efficiency.
Our solutions
A simpler way forward
One recruitment pipeline for every study
Publish clear study information and receive applications in the same structure. Review eligibility answers, update each status, and see who is waiting for action without rebuilding a tracker for every project.
Screening dates, slots, and waitlists together
Create available screening sessions, let approved volunteers choose a suitable time, confirm bookings, and manage the waitlist from the same study workspace.
A capability profile sponsors can understand
Present your therapeutic experience, geographic reach, study phases, operating capacity, and supporting information in a consistent format visible only to authorised sponsors.
A repeatable process across studies
Give recruitment and operations teams a shared view of applications, approvals, screening activity, and next actions, helping managers spot delays before they affect delivery.
Stakeholder benefits
Build a CRO that can handle more studies without multiplying manual work.
Quicker follow-up can reduce volunteer drop-off, while a live recruitment view helps teams focus on studies that need attention. A clear capability profile also gives suitable sponsors stronger reasons to include your CRO in a shortlist. Better delivery and clearer evidence can support repeat work and long-term sponsor relationships, although opportunities are never guaranteed.
- Respond to suitable volunteers sooner
- Keep recruitment targets and bottlenecks visible
- Use screening capacity more effectively
- Show sponsors evidence relevant to their trial
- Create a consistent process for each new study
- Build a stronger record for repeat business
How it works
A clear path, step by step
Register and describe your CRO
Add your organisation details, locations, therapeutic experience, study phases, and available capabilities so the right people understand what you can deliver.
Publish clear study opportunities
Enter the location, participation requirements, compensation, dates, and screening availability volunteers need before deciding to apply.
Move applicants through screening
Review structured applications, approve suitable volunteers, offer screening slots, confirm appointments, and manage cancellations or waitlists.
Strengthen sponsor relationships
Keep capability evidence current, respond to relevant project briefs, and use a more consistent delivery process to support future opportunities.
Trust and security
Private by role, clear by design
Commercial visibility does not mean open access to personal data. CRO access is limited to its own organisation, studies, and information a volunteer permits for a relevant application.
- CRO users manage only their own organisation, studies, applications, and screening activity.
- Volunteer details are available only when needed for a relevant application and permitted purpose.
- Authorised sponsors can assess published CRO capabilities but cannot view volunteer identity, health details, documents, or applications.
- Role separation, recorded consent, and activity records create clearer accountability for important actions.